9.40.030 Permitted Expenditures.
Permitted expenditures include:
A. Employees to administer this program and the Department of Housing and Urban Development Community Development Block Grant (CDBG) program. These employees shall be primarily funded by the administrative allowance of the CDBG program. If the Federal allocation is not sufficient to meet the entire FTE cost, the remainder may be provided for by the City of Bend affordable housing fee funds.
B. In addition to the employees specified in subsection (A) of this section, the following administrative purposes may be paid for from the Affordable Housing Fund:
1. General Management, Oversight and Coordination. Reasonable costs of overall program management, coordination, monitoring, and evaluation. Such costs include, but are not necessarily limited to, necessary expenditures for the following:
a. Salaries, wages, and related costs of staff for program administration. This may include the entire salary, wages, and related costs allocable to the program of each person whose primary responsibilities with regard to the program involve program administration assignments, or the pro rata share of the salary, wages, and related costs of each person whose job includes any program administration assignments. Program administration includes the following types of assignments:
i. Providing local officials and citizens with information about the program;
ii. Preparing program budgets and schedules, and amendments thereto;
iii. Developing systems for assuring compliance with program requirements;
iv. Developing interagency agreements and agreements with subrecipients and contractors to carry out program activities;
v. Monitoring program activities for progress and compliance with program requirements;
vi. Preparing issue summaries, reports and other documents related to the program;
vii. Coordinating the resolution of audit and monitoring findings;
viii. Evaluating program results against stated objectives;
ix. Managing or supervising persons whose primary responsibilities with regard to the program include such assignments as those described above; and
x. Payment of reasonable administrative costs and carrying charges related to the planning and execution of activities assisted in whole or in part with affordable housing fee funding.
b. Travel costs incurred for official business in carrying out the program;
c. Administrative services performed under third-party contracts or agreements, including such services as general legal services related to projects funded through this program, accounting services, and audit services; and
d. Other costs for goods and services required for administration of the program, including such goods and services as rental or purchase of equipment, insurance, utilities, office supplies, and rental and maintenance of office space.
2. Public Information. The provisions of information and other resources to residents and citizen organizations participating in the planning, implementation, or assessment of activities being assisted with affordable housing fee funds.
3. Indirect Costs. Indirect costs for the affordable housing fee program may be charged under the City of Bend Cost Allocation Program, but any such costs may not exceed 15 percent of annual affordable housing fee revenue.
C. Project Costs. Costs related to completion of specific projects shall be allocated to the specific project. [Ord. NS-2479, 2023; Ord. NS-2417, 2021; Ord. NS-2179, 2012; Ord. NS-2167, 2011]