7.40.020 Special Event Permit Application, Fees and Costs.
A. The applicant for a special event permit shall pay a permit fee in the amount set by Council resolution. The applicant shall be responsible for reimbursement of costs incurred by the City as a result of the special event. These costs may include any expenses or lost revenue incurred by the City. The City may require a deposit to cover anticipated costs. After the event, the City shall determine its actual costs, including staff time, and require payment if the deposit was insufficient for costs incurred, and shall refund any excess.
B. Each application for a special event permit shall include:
1. A complete application form that includes a description of the event, the number of people reasonably expected to attend, and a description of any amplified sound to be used;
2. An accessibility plan;
3. A security and/or crowd management plan;
4. A parking plan;
5. A communication plan;
6. A traffic control plan;
7. A sanitation plan;
8. A fire protection plan;
9. A map showing the location to be used for the event, and the number of persons reasonably anticipated to attend;
10. Proof that the applicant has provided notice of the proposed event to any affected neighborhood association, and for events in the district, to the Downtown Bend Business Association. A neighborhood association is affected by an event if the event is held within or adjacent to the boundaries of the neighborhood;
11. Evidence of insurance or that insurance will be issued; and
12. The application fee.
Samples of accessibility plans, parking plans, communication plans, traffic control plans, sanitation plans and fire protection plans are available from the City.
C. For parades, the application shall also include the route of the parade and assembly points, the proposed starting and ending time and the estimated number of participants (persons, vehicles and animals). The City may deny parade permits to avoid impact on transportation, businesses and public infrastructure projects. [Ord. NS-2281, 2016; Ord. NS-2178, 2012; Ord. NS-2157, 2011]