A. Application. Persons interested in serving on a board, committee or commission shall complete an application and file it with the City.

B. Selection Process. The Mayor and Council members selected by the Mayor may interview applicants for a new board, committee or commission appointment, or for a vacancy. The decision whether to interview applicants or select based on application materials is at the Mayor’s discretion.

C. Criteria for Appointment. All appointments, including reappointments, to a board, committee, or commission shall be considered in accordance with this section, together with the ability of the applicant to further Council goals and, for reappointments, the individual’s overall record of service. Consideration should be given, whenever possible, to representation of backgrounds consistent with the skill set needed for the board, commission or committee, a balance of viewpoints, and diversity, including representation for all of the community.

D. Status as Volunteers. All board, commission, and committee members serve as volunteers without compensation or renumeration, and are not employees of the City, as defined in ORS 657.015. Board, commission, and committee members may receive reimbursement for expenses incurred for participation in meetings or a nominal stipend, or any combination thereof, as authorized by the City Manager, not to exceed $500.00 per year for any individual regardless of service on multiple committees.

E. Resident Requirement. Board, committee and commission members should be residents of the City, except in rare circumstances where the person brings a unique skill that may be needed by a particular committee.

F. Method of Appointment. Board, committee, or commission positions and vacancies are filled by appointment of the Mayor with confirmation by the Council. Council confirmation shall be by approval of a motion.

G. Terms. Unless a different term number or length is provided for a committee under this chapter or State statute, appointments are made for terms not to exceed four years and will expire either January 1 or July 1 depending on the date appointed, if a replacement appointment has been made. Permanent committee or commission members may serve up to two consecutive full terms, or six years, whichever is greater, not including any partial term if a member was appointed in the middle of a term. Unless otherwise recommended to the Council by the Mayor, an incumbent seeking reappointment will be considered along with other applications, without needing to reapply. If no replacement is appointed to replace a member whose term is expiring, the member shall remain in office until a replacement is appointed. When the provisions governing membership or terms are amended, the term of existing members shall not be affected unless expressly stated in this chapter.

H. Multiple Committees. Individuals with adequate time available may serve on more than one permanent, ad hoc or temporary commission, board, or committee; however, in the selection process, consideration may be given to including as many community members as possible to foster public engagement in Council recommendations.

I. Removal. All members of temporary committees serve at the pleasure of the Mayor and may be removed at any time, in the discretion of the Mayor. Members of a board, committee, or commission serve at the pleasure of the Council and may be replaced at any time following a motion approved by the Council, unless otherwise provided by law.

J. Vacancies. Unless otherwise provided by law, vacancies shall be filled in the same manner as an initial appointment unless there is an alternate, but the appointment shall be for the unexpired term. If a committee has alternates, alternates shall be appointed to fill any vacancy before others are appointed to the committee. [Ord. NS-2442, 2022; Ord. NS-2395, 2020; Ord. NS-2299, 2017; Ord. NS-2159, 2011]