4.1.215 Public Meeting.
A. The applicant for a Bend Comprehensive Plan Map amendment, Zoning Map amendment, conditional use permit, master plan, subdivision or site plan review for new development or an alteration/addition to one or more buildings containing a total of 10,000 square feet or more must present the proposal at a public meeting prior to submitting the respective application to the City Planning Division. The presentation must be made at either a regular or special meeting with a neighborhood association recognized by the City of Bend whose boundaries the subject property lies within, or a public meeting arranged and conducted by the applicant. The presentation at the public meeting must include the following:
1. A map depicting the location of the subject property proposed for development.
2. A visual description of the project including a site plan, tentative subdivision plan and elevation drawings of any structures if applicable.
3. A description of the nature of the use including, but not limited to, sizes and heights of structures, proposed lot sizes, density, etc.
4. The expected or anticipated impacts from the development.
5. Any mitigation proposed by the applicant to alleviate the expected/anticipated impacts.
6. An opportunity for the public to provide comments. Applicants are encouraged to reconcile as many public concerns as possible prior to submittal of their application.
B. Public Meeting Notification. If any part of a proposed new development as referenced in subsection (A) of this section is to be constructed within the boundaries of a recognized neighborhood association of the City of Bend, the applicant must notify the designated land use chair of the presentation. It is the responsibility of the applicant to schedule the meeting/presentation and provide adequate notification to the residents of the affected neighborhood of the date, time and location of the meeting/presentation. It is the applicant’s responsibility to provide the information listed in subsections (B)(1)(a) through (c) of this section to the designated land use chair of the neighborhood association. Such meeting must be held no less than 15 days and no more than 45 days from the date that the applicant notifies the designated land use chair of the affected neighborhood association. The following provisions are applicable to the applicant’s obligation to notify the residents of the area affected by the new development application, whether the proposed development is within the boundaries of a recognized neighborhood association or not:
1. The applicant must send mailed notice of the public meeting to all property owners within 500 feet of the boundaries of the subject property, and, if any part of the subject property is within the boundaries of a neighborhood association recognized by the City of Bend or within 500 feet of any other neighborhood association recognized by the City of Bend, notice must be mailed and emailed to the designated land use chair(s) of such neighborhood association(s). The property owner list must be compiled from the Deschutes County Tax Assessor’s property owner list from the most recent property tax assessment roll. The physical and email addresses for the designated land use chair(s) of the affected neighborhood association(s) may be obtained from the City of Bend. The notice must be sent no less than 15 days prior to the public meeting, and must include at a minimum:
a. Date, time and location of the public meeting.
b. A brief written description of the proposal and proposed use, but with enough specificity so that the project is easily discernible.
c. The location of the subject property, including address (if applicable), nearest cross streets and any other easily understood geographical reference, and a map (such as a tax assessor’s map) which depicts the subject property.
C. Applications must be submitted to the City within 180 days of the public meeting. If an application is not submitted in this time frame, the applicant will be required to hold a new public meeting. [Ord. NS-2423, 2021; Ord. NS-2397, 2021; Ord. NS-2289, 2017; Ord. NS-2271, 2016; Ord. NS-2122, 2009; Ord. NS-2016, 2006]